One of the top reasons that things are not dome on time is that there is just not enough time and way too much to do. Luckily, there ARE ways to be on top of the 24/7 clock you are in and have a happy smile in the morning instead of a dismal one. If you are your boss and your only employee, this may sound like mission impossible, but here are 5 ways you can accomplish it:
1. Separating Business time from Non-business time – Working for yourself can easily go into thinking about your business all the time. The downside of this is your mind quickly figures out that it can take its time when some work needs to be done. Over time that translates to describing yourself as working all the time in your business and your private life starts to hurt. Now, most solopreneurs go into business BECAUSE they want to have the flexibility to choose to work on their terms. The best way to do it is – to fix your working hours. You can start with 8 hours a day, with lunch and break time taken into consideration, as if you are the boss of yourself. Then, gradually go to 7.5 hrs, 7hrs and so on until you get to 4hr day. You will be surprised how once you put your mind into it – you can finish what you used to do in 3 hours for just one.
2. Chunk down the daily tasks and do them beforehand – Whatever business you are in there are always tasks that you can do before you need them – like a preparation, especially if you are promoting your business online. Your marketing materials, your administrative tasks, your business development plans .. these are all projects you can do way ahead of time and the good news is that once you do them – you can set your mind into other important business aspects like sustainability, growth, sales, especially sales. Your sales letters are probably the best thing you can write in advance.
3. Automate as much as possible – Web tools and project management tools are really created to be your best friend. You can always do things in an old-fashioned way but the truth is – if you want to be able to have your full focus on your money generating business tasks your emails need to not depend on you (set autoresponders for as many things you can think about), your newsletters shouldn’t be depending on your manually doing the work, as well as your blog posts, business accounting, phone calls.
4. Organizing and synchronizing you office, computer and calendar space – As soon as you train yourself to put into categories and folders all your information and ideas, color differently your calendar activities based on the type of task that will be completed, you will immediately save hours of otherwise wasted time in searching though the notes, or in the computer, or figuring out which day of the week or the month to do what. That way you really do have one business and not 3 (one in the home office, one stored in the computer, one on the calendar). The best part is – once you start noticing the extra time you have on your hands, you will quickly fill it up with more pleasant activities – like vacations, family time or even more marketing for your business.
5. Finish tasks the first time you come across them – The biggest ally of being self employed and overwhelmed by never ending work is PROCRASTINATION. Once you don’t do something the first time, you may thing you will do it later but what really happens is that in your heard you keep having the conversation: “I have to do it”- “I don’t want to do it”; I need to do it”- “I really don’t want to do it” etc which keeps wasting your time. And if you want to have more of it in your hands, you don’t want to keep spending it on activities that don’t help you move forward.